PRIVACY NOTICE MECHANICS & CO

This privacy statement applies to the processing of the personal data of TIER employees. TIER adheres to the requirements of the General Data Protection Regulation (GDPR) when processing personal data.

Last update: 24 April 2020

This Privacy Notice will explain how our organisation uses the personal data we collect from you.

Topics:

  1. What data do we collect?
  2. How do we collect your data?
  3. How will we use your data?
  4. How do we store your data?
  5. Processing by third parties
  6. Your data protection rights
  7. Changes to our privacy notice
  8. How to contact us
  9. How to contact the appropriate authorities
  10. Tips, questions and complaints

1. What data we collect

We collect and process the following data:

  • Name
  • Identification data
  • Address details
  • Salary details
  • Marital status
  • Visa and work permit details (if applicable)
  • Employment contract and other internal contracts
  • Leave data
  • Additionally, by using the Shelter app, we collect and process the following data:
  • Email address
  • User unique ID
  • Unique, random device ID
  • User location
  • User role
  • User status
  • User assigned warehouses
  • Currently assigned warehouse ID
  • Expiry date of account
  • Date and time of last access
  • Account status

2. How we collect your data

You directly provide TIER with most of the data we collect. We collect and process your personal data because you either work at TIER or provide services to us. We process your personal data when, for example, paying your salary, scheduling your shifts, for our records, tax obligations, career planning, performance assessments, training, etc. The legal basis for our processing of personal data is that it is needed for the performance of your employment contract or services provided as defined in the GDPR. We do not use this data for any other purposes.

3. How we use your data

TIER collects your data so that we can:

  • Pay your salary
  • Schedule your shifts
  • Show you the nearest warehouse assigned to you (your location data is only stored locally on your phone and is not sent to our systems)
  • Satisfy tax obligations
  • Maintain security standards 

4. How we store your data

TIER securely stores your data at Amazon AWS Frankfurt.

TIER will not store your personal data for longer than is strictly necessary for the purposes for which your personal data were collected. We will only store your personal data for longer if we are required by law to do so. In concrete terms, this means that we will store your salary data and contract details for 10 years on account of tax-related reasons. Other data, such as your leave data, performance assessments, or visa details will be erased within 2 years after you leave the company.

5. Processing by third parties

TIER will not sell your personal data to third parties, and we will only disclose them to third parties if necessary, for the performance of our contract with you, for analytical and marketing purposes, operations, or to comply with legal obligations.

Your personal data may be shared with the following parties:

  • Software providers
  • Implementation partners     
  • Professional consultants
  • Payroll companies
  • Pension authorities
  • Parties that manage or run share or option schemes for employees
  • Visa and tax authorities
  • Insurance companies
  • Social security agencies

 Whenever we instruct third-party companies to process your personal data on our behalf, we will enter into a data processing agreement to guarantee the same level of protection and confidentiality of your personal data. TIER will then continue to have ultimate responsibility for such processing operations.

6. Your data protection rights

TIER would like to make sure you are fully aware of all your data protection rights. Every employee and service provider is entitled to the following:

Right to Access - You have the right to request TIER for copies of your personal data or details about how it is collected, processed, stored and secured.

Right to Rectification - You have the right to request that TIER correct any information you believe is inaccurate. You also have the right to request TIER to complete information you believe is incomplete.

Right to Erasure - You have the right to request that TIER erase your personal data, under certain conditions.

Right to Restrict Processing - You have the right to request that TIER restrict the processing of your personal data, under certain conditions.

Right to Object to Processing - You have the right to object to TIER’s processing of your personal data, under certain conditions.

Right to Data Portability - You have the right to request that TIER transfer the data we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have a calendar month to respond to you. If you would like to exercise any of these rights, please contact TIER's Data Protection Officer:

dpo@tier.app

7. Changes to our privacy notice

TIER keeps its privacy notice under regular review and places any updates on this webpage. You can see the date of this privacy notice’s last update on the top of this page.

8. How to contact us

If you have any questions about this privacy notice, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

TIER Mobility Data Protection Officer
dpo@tier.app

9. How to contact the appropriate authority

Should you wish to report a complaint or if you feel that TIER has not addressed your concern in a satisfactory manner, you have the right to contact the BlnBI, the responsible supervisory authority for TIER:

Berliner Beauftragte für Datenschutz und Informationsfreiheit
Friedrichstr. 219
Address: Puttkamerstr. 16 – 18 (5th floor), 10969 Berlin
Phone number: 030 13889-0
Telefax: 030 2155050
Email: mailbox@datenschutz-berlin.de 

Tips, questions, and complaints

If you have any other questions or complaints about the processing of your personal data, we will be happy to talk to you. And we would also like to hear from you if you have tips or suggestions on how to improve our privacy policy.